There is text you retype constantly: your email address, your Calendly link, your office address, the paragraph you open every cold email with. A snippet turns each of those into a phrase you can say in the middle of a sentence.
Say "my email" and the full address lands in the text. The rest of the dictation carries on around it.
Create a snippet
- Open Sprecho and click Snippets in the sidebar.
- Click Add new.
- Fill in Trigger phrase — what you will say to activate it. It does not have to be exact.
- Fill in Expands to — the text that will be inserted. This is a rich editor: you can set paragraphs, headings and quotes, and add links.
- Click Add snippet.
Say the trigger while dictating and it is replaced with the content.
Triggers that work, and triggers that do not
Matching is deliberately forgiving, but the length of the trigger changes how forgiving:
| Rule | What it means |
|---|---|
| Case-insensitive | "My Email" matches "my email" |
| Trailing punctuation ignored | "MFG." matches "mfg" |
| Fuzzy for 5+ characters | Minor speech variations are tolerated |
| Short triggers (1–4 characters) | Need an exact spoken match |
Do not pick a trigger you might say by accident. "Address" will fire in the middle of a normal sentence about an address; "my postal address" will not. Two or three words that only ever occur together is the sweet spot.
What snippets are good for
- Contact details — email address, phone number, office address, Calendly link
- Signatures — a full closing with your name, role and company
- Boilerplate — the intro paragraph of an outreach email, standard payment terms, a privacy note
- Standing phrases — a diagnosis wording, a clause you cite weekly, a disclaimer
Dynamic variables
Three placeholders are filled in at the moment the snippet expands:
{date}— the current date{time}— the current time{clipboard}— whatever is on your clipboard
A meeting-note snippet built from {date} plus a heading gives you a
correctly-dated skeleton without touching the keyboard.
Formatting follows the app you are in
The same snippet does not arrive as the same characters everywhere. Formatting adapts to the target: WhatsApp and Slack receive markdown, Outlook receives rich text.
That means one signature snippet works in a chat window and in an email client without you keeping two versions.
Share snippets with your team
Switch on Share with team when creating or editing a snippet and it appears under the Shared with team tab for everyone. That is how a support team keeps one wording for the same standard reply.
Sharing requires a team; set one up in settings first. See Shared team dictionary and snippets.
Finding and maintaining snippets
The tabs split the list into All, Personal and Shared with team, and the search box filters by trigger or content. Each row shows what it expands to and how many times it has been used.
The usage count is the honest audit: a snippet at zero after a month either has a trigger you never remember or solves a problem you do not have. Change the trigger or delete it.
Related
- Teach Sprecho your words with the dictionary — for single terms the recogniser gets wrong, rather than text you want expanded.
- How Sprecho formats what you say — what happens to the dictation around your snippet.