## https://sprecho.ai/help/teams-and-enterprise/create-a-team-and-invite-your-colleagues — Create a team and invite colleagues

> Set up a Sprecho team in three steps, send email invitations, understand what happens when someone accepts, and what the owner, admin and member roles can do.

*Updated: 2026-08-23* *Plans: enterprise*

A Sprecho team gives everyone the same shared dictionary and snippets, lets one
person handle billing, and puts retention policy in the hands of the
organisation rather than each individual. This article covers creating one and
getting people into it.

### How do I create a team?

1. Open Sprecho and click **Team** in the sidebar, then **Add your team**.
2. Enter a **team name**. Sprecho checks it as you type and tells you whether it
   is available — names are unique across Sprecho, so a common company name may
   need a suffix.
3. Add the email addresses of the colleagues you want to invite. You can add
   them one at a time with **Add another email**, or **Import CSV/Excel** for a
   longer list. Duplicates are removed automatically.
4. Click **Send invites & continue**, or **Skip for now** if you would rather
   invite people later.
5. The final step confirms the team is ready. From there you go to **Team
   Settings** or straight back to dictating.

Everything on that third step is also available later under **Settings → Team**,
so nothing is locked in by skipping the invitations.

### Inviting more people later

Open **Settings → Team → Actions → Invite Members** and enter the addresses —
up to 20 per send. Each invitation goes out by email, is tied to that specific
address, and **expires after 7 days**.

Outside a trial you also need free licences: if there are not enough unassigned
seats for the addresses you entered, the invitation is refused. See
[how Enterprise licences and seats work](/help/teams-and-enterprise/how-enterprise-licences-and-seats-work).

The **Invitations** tab lists everything still outstanding with its status —
Pending, Expired or Cancelled. From there you can:

- **Resend** an invitation that expired or was never opened.
- **Cancel invitation** for someone who should not have been invited.

> An invitation is bound to the address it was sent to. If a colleague tries to
> accept it while signed in with a different account, Sprecho shows "Wrong
> Account" and names the address that was invited. Sign in with that address, or
> ask for a new invitation for the address they actually use.

### What the invited person does

1. They open the link in the invitation email. It shows the team name, who
   invited them and the expiry date.
2. They click **Join <team>**.
3. Sprecho confirms with "Welcome to <team>" and the shared dictionary and
   snippets start syncing to their app automatically.

If you are still in your trial period when you invite people, everyone who
accepts shares the same trial end date rather than starting their own.

An account can belong to only one team at a time. Someone who is already in
another team sees "You're already a member of a team" and has to leave that one
first.

### The three roles

| Role | Can do |
|---|---|
| **Owner** | Everything an admin can, plus billing and licence purchases, changing anyone's role, the team-wide retention policy, and deleting the team |
| **Admin** | Invite members, remove members who are not admins, manage the shared dictionary and snippets, read team usage statistics, and on Enterprise configure SSO and device management |
| **Member** | Dictate, and use the shared dictionary and snippets. Sees only their own dictations |

Two limits apply to all three:

- **No role can read another member's transcripts.** Owners and admins see usage
  numbers — dictations, words, time saved — never the text of what anyone said.
  That is enforced on the server, not merely absent from the interface.
- **Only the owner can change roles**, and the owner role itself cannot be
  reassigned from the members list. Change someone between admin and member
  under **Settings → Team → Members → Change role**.

### Removing someone

**Settings → Team → Members → Remove from team.** The person loses access to the
Enterprise licence and to the shared dictionary; the team itself is unaffected,
and the freed seat can be assigned to someone else immediately.

Their account then enters a **5-day grace period** in which they keep working
and can take out their own subscription. After that the account is blocked for
new dictations, though existing content stays readable.

Removing a member does not delete their dictations. Those belong to their
personal account. An owner cannot be removed, and an admin cannot remove another
admin — the owner has to demote them first.

### Leaving or deleting a team

A member who leaves is offered a choice: continue with their own subscription
and keep the paid features, or stop, in which case the account is limited — past
dictations remain visible but new recordings are blocked until they subscribe.

**The owner cannot leave their own team.** Transfer the team to someone else
first, or delete it under **Settings → Team → Actions → Delete Team**, which
removes the team and every membership permanently.

### Next steps

- [How Enterprise licences and seats work](/help/teams-and-enterprise/how-enterprise-licences-and-seats-work)
- [Shared team dictionary and snippets](/help/teams-and-enterprise/shared-team-dictionary-and-snippets)
- [The Enterprise admin dashboard](/help/teams-and-enterprise/the-enterprise-admin-dashboard)

### FAQ

#### How do I create a team in Sprecho?
Open the Team entry in the sidebar and choose "Add your team". A three-step wizard asks for a team name, lets you enter the email addresses of the people you want to invite, and confirms when the team is ready.

#### How does someone accept a Sprecho team invitation?
They receive an email with a link. Opening it shows who invited them and which team, and a "Join" button. They have to be signed in with the exact address the invitation was sent to, otherwise Sprecho shows "Wrong Account".

#### Can I be a member of more than one Sprecho team?
No. Each account belongs to at most one team. To join a different team you first have to leave your current one, which you do under Settings → Team → Leave Team.